News & Notes 713:Working Committee report August 2017

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713 icon.jpg   News & Notes 713
2 September 2017

Working Committee report August 2017

The main issues dealt with in August were:

  1. Governing Board Meeting.
    a) The 50th Governing Board meeting took place from 13th to 14th August 2017. All newly appointed Board members participated as well as an official of the HRD Ministry, who was representing one of the ex-officio members. Two Board members are yet to be appointed by the HRD Ministry. Our detailed report can be found at: [...]
    b) We wish to thank Donata and Jean-Marc for the lunches at Samarpan and Le Morgan; Pala for making the flower arrangements; and the executives of Centre Guesthouse and Arka for hosting the Board members.
    c) The Minutes of the Board will be published as soon as we receive them.
  2. Entry. A General Meeting was held on Saturday, 26th August at the Unity Pavilion. A report on the same will be published shortly.
  3. Code of Conduct for Trusts and Units of the Auroville Foundation. We have been informed that the Board has in principle approved the Code of Conduct, with a few minor modifications such as a simplification of the legal language. The approved version of the Code will be published as soon as we receive it.
  4. Swagatham Guest House. We would like to express our thanks to the Secretary, Auroville Foundation, for his help in resolving this matter, to Vijaya’s support group for helping find a solution and to Vijaya for accepting the solution. We would also like to thank the informal support group who worked tirelessly to resolve the issues. For the time being, the office of the Secretary will be in charge of running the Guest House. Our detailed report and Vijaya’s response can be found here: [...]
  5. Essential services open during strikes. A meeting was called by the Secretary with representatives from the Solar Kitchen and PTDC to decide how best we can keep essential services (SK, PTDC and Santé) open during strikes. The Secretary informed that police protection will be requested to guard these buildings during strikes and allow for unhindered access. Only if police protection cannot be provided will these essential services be closed.
  6. Aadhaar Camp in AV. We have received many requests for organizing a second Aadhaar camp. This will take place from 5th to 15th September 2017. For details please see here: [...]
  7. MM Executives. Together with the Auroville Council we had several interactions with the outgoing MM executives, with the coordinators and with the newly appointed executives to ensure a smooth transition. The new team has been requested to submit a work plan for their tenure. We await the same.
  8. Annual Reports. We have received annual reports from various units and activities and services which we have sent to the Auroville Foundation for inclusion in the Annual Report of the Auroville Foundation. We thank all those who have submitted timely reports.
  9. The Name and Symbol of Auroville Protection Group is a group of persons concerned about misuse of the name and symbol of Auroville, which are protected by law. They interact with the Working Committee in all cases where the name or symbol is used for a purpose which is not related to Auroville, such as using ‘Auroville’ as the name of a housing estate or for promoting a commercial product, etc. When and if you notice a possible misuse of the name and/or symbol, please do not go as individuals in attempts to resolve these matters. You are instead to inform and contact this group so that they may take necessary actions. The group can be contacted at email id: nameprotection (at)
  10. Beach erosion at Samuthira. A house in Samuthira is in danger of collapsing due to beach erosion. In May, a visit of the Collector and Superintendent of Police to the place was organized. The Village headmen have meanwhile agreed that emergency measures can be implemented, for which the FAMC had already allocated Rs 80,000. The FAMC has asked for a report on the long-term viability of the proposed solution.
  11. Hive project. The views of the Auroville Council, the TDC and the majority of the Working Committee members have been published: [...]
  12. Noise/Sound Pollution. We received complaints about sound pollution from an event organized at the Town Hall on August 15th. The noise was audible inside the Matrimandir Chamber. Those organising events are requested to follow the Tamil Nadu Noise Pollution (Regulation and Control) Rules, 2000 (in other words, please turn down the volume).

On-going issues: During the month of August, much time went into discussions on the following issues, which we hope to complete soon:

  1. TDC new mandate - jointly with the AVC
  2. Work of sea erosion control on Samuthira beach
  3. Works Manual
  4. Facilitating the entry of young people in Auroville – a second meeting will be called soon
  5. Safety and Security matters – jointly with the AVSST
  6. 50th Anniversary

The Working Committee (Angela, Carel, Hemant, Inge, Kumar, Mandakini, Ranjithkumar)