News & Notes 709:Working Committee report May, June, July 2017

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709 icon.jpg   News & Notes 709
5 August 2017



Working Committee report May, June, July 2017


The Working Committee was unable to publish monthly reports for the last three months because of the summer time, and being under-staffed throughout. We have instead prepared a combined report of updates for the months of May, June and July 2017.

The main issues dealt with during this time were:

Governing Board

New members of the Governing Board have been appointed by the HRD Ministry.

  • Dr. Karan Singh, M.P., (Rajya Sabha) as Chairman,
  • Shri. Rakesh Ranjan, I.A.S., Joint Secretary, (ICC, Planning & Monitoring), Department of Higher Education, Ministry of HRD, Govt. of India, as Member (Ex-Officio),
  • Smt. Darshana M Dabral, Joint Secretary & Financial Advisor, Ministry of HRD, Govt. of India, as Member (Ex-Officio),
  • Dr. Prema Nandakumar, as Member
  • Prof. Sachidananda Mohanty, Vice Chancellor, Central University of Orissa, as Member
  • Dr. Anirban Ganguly, Director, Dr. Syama Prasad Mookerjee Research Foundation, as Member
  • Dr. Nirima Oza, Prof. Mahatma Gandhi Postgraduate Institute of Dental Sciences, as Member

We have not been informed of the remaining two member appointments yet.

The next GB meeting is scheduled for the 12th, 13th of August, 2017.

International Advisory Council

The members of the IAC wrote a letter to the Auroville Community which was published via News and Notes, 15th July 2017, Number 706. Dr. Karan Singh’s letter of appreciation, and on behalf of Auroville the Working Committee’s letter of gratitude to the members, are published here for your reference: [...]

With regards to new members of the IAC, we have no news yet.

Delhi visit

Carel and Hemant for the WCom, Chali and Frederick for the 50th Team, along with Mr. Chunkath and MR. Srinivasmurthy for the AvF, paid a visit to Delhi, where they met with Dr. Karan Singh, and officials of the HRD Ministry. Main topics discussed were follow-ups on:

  1. 50th Celebration and Grants,
  2. GB Agenda,
  3. Regular GoI Grants for 2017/2018.

50th Anniversary

Preparations are on-going towards the expected visit of the Hon’ble Prime Minister of India during the Golden Jubilee week. Discussions with the TDC, the 50th team, and the Secretary, are on-going on improving the conditions of the existing access roads into Auroville (namely, the access that begins from Certitude, through the Solar Kitchen round-about, up till the Visitor’s Centre).

50th Anniversary Grant

The HRD Ministry forwarded some questions of the Finance Department regarding the proposed 50th grant. The 50th core team, together with the Working Committee, has meanwhile sent a response to these questions. We await news on the total amount that may be sanctioned. In the meantime, the 50th core team continues to work on a basic celebration packet.

GoI Regular Grant

The final confirmation from the HRD Ministry for the extent of the grant available for the current financial year 2017-18 has arrived. The same as last year of Rs. 18 Crores has been sanctioned. There has not been an increase as proposed by us for Rs. 23 Crore. Nor has there been the usual annual increase which is expected every year. The Utilisation Certificates for GOI grant 2016-17 from all of the recipient units were received on time and have been submitted to the Auroville Foundation. We thank you for your dedicated efforts.

Aadhaar camp

We received appreciation from many Aurovilians for having arranged the Aadhaar Camp in April and have been requested to arrange another one. We will soon arrange a second one and inform the community about it.

Visa Issues

We are continuing our efforts to resolve and improve understanding and compliance of Visa regulations. The RRO has pointed out possible misuse of some tourist and business visas, and that some C-Forms have entered wrong data. We have asked all our guest facilities to verify information while filling out C-Forms. All who host foreign guests, are to ensure that C-Forms are filled timely and that the data entered is factual. The RRO is at liberty to make visits to question guests, even residents.

GST – jointly with the FAMC

A sub-group has been formed consisting of members of the FAMC, WCom and auditors. This group will look into the impact of GST on Auroville. The community will be informed about the findings as soon as clarity is established.

Name and Symbol of Auroville

Did you know the Auroville name and symbol are legally protected? This is a request to all residents of Auroville to inform themselves of the protection and comply. Please also ensure that anyone you associate with, in the region, in the state, in the country or otherwise, is well informed of the same.

Click the link to know more: http://www.auroville.org/contents/4095.

For any queries please contact: nasa (at) auroville.org.in

New executives Matrimandir – jointly with AVC

The new executives are going to assume their official role effective 1st August, 2017. During the months of May, June and July, the AvC and the WCom, along with facilitators Manas and Leena, designed a transition plan and met with the MM team (incoming team, current executives and coordinators) on several occasions. A report of the same will be shared with the community next month.

Entry - jointly with the AVC, Entry service and the ETG:

The draft Entry Policy 2017 was published for feedback on July 7th, 2017. The feedback period came to an end on July 21st, 2017. Elsewhere in this issue of the News and Notes, you will find an announcement leading you to the compiled list of feedback collected from the community, and the next steps towards the ratification process.

Selection process of the WCom

It is that time of the year for selection of members of various working groups. For the WCom, please note that the outgoing members are Carel, Angela and Ranjithkumar. Even though they are ending their first three-year term, according to the community’s policy, they are still eligible for renomination for the WCom for another term, or for nomination for the other working groups.

B-Forms clarification

Please be reminded that the date of signing the B-Form is the official date when a Newcomer status changes to Aurovilian status. Upon signing the B-Form, one is eligible to partake and participate in community processes as any Aurovilian, irrespective of the fact whether one has met with the Secretary, AvF, or not.

On-going issues

During the months of May, June and July, much time went into discussions on the following issues, which we hope to complete soon:

  • Annual reports
  • TDC new mandate - jointly with the AVC
  • Code of Conduct Trusts-Units – jointly with the FAMC
  • Work of sea erosion control on Samuthira beach
  • Works Manual
  • Facilitating the entry of young people in Auroville – a second meeting will be called soon
  • Safety and Security matters – jointly with the AVSST


The Working Committee (Angela, Carel, Hemant, Inge, Kumar, Mandakini, Ranjithkumar)